skip navigation
- EXPIRED -

We're hiring! Program Coordinator Position

By Stacie M., 10/13/17, 4:00PM AKDT

Share

Are you passionate about connecting sports to the community? Ready to step into a growing organization and make an impact? Then this position might be for you!

The Anchorage Sports Association is hiring a Program Coordinator (PC) to join our staff. The Program Coordinator is an integral part of ensuring organizational success. The PC will work directly with team managers and players who participate in our leagues, as well as members of our governing councils. Successful candidates will exhibit excellent communication skills, will be personable and motivated to learn, and will have general sports knowledge (especially about the sports we run!).


About Anchorage Sports

The Anchorage Sports Association is a member driven non-profit organization serving Anchorage, Alaska, since 1975. Our sports programs include adult slow pitch softball, volleyball, dodgeball, and basketball. We also organize high school and Junior Olympic fast pitch softball, and will be introducing youth volleyball and an additional youth fast pitch program this coming year.
 
Our mission is to promote athletics among young people and adults in the Anchorage area at all levels of play, providing a fun, competitive atmosphere for friends, family, and coworkers to come together to play the sports they love. We are proud of the community we have built here in Anchorage and around the state of Alaska over the last 40 years, and we look forward to finding more ways to serve our Association members.


Please review the full job description below. Applicants should email a cover letter and resume to admin@anchoragesports.com.

Job Description

Summary:

Under the direction of the Executive Director, the Anchorage Sports Program Coordinator (PC) is responsible for ensuring the success of all sports programs offered through our organization. The PC is responsible for general planning of program leagues and tournaments, managing membership fees, working with other organizations and/or sponsors to form collaborative partnerships, and advocating for members and spreading information about Anchorage Sports. This position requires general knowledge of sports leagues and tournaments, including basic rules for the sports we offer. The program coordinator works closely with the Executive Director, providing additional support for the organization as necessary. Mostly works during the week, 9 am to 5 pm, with some weeknights and weekends.


Salary:

$18-$22 / Non-exempt; full-time hourly (32-40 hrs/wk)

Key Attributes:

Passionate about our mission; Strong work ethic, dependable, positive attitude, self-motivated, and team-oriented; effective communicator, flexible, and has good humor.

Responsibilities:
League, Tournament, and Special Event Management
  • Work directly with  members who manage, coach, and/or play on program teams
  • Provide guidance and direction to members who are new to programs/leagues
  • Collaborate with sports councils, council presidents, and Executive Director to implement vision for the program
  • Plan and coordinate program leagues, tournaments, and special events, including but not limited to the following tasks:
  • Promote and advertise programs (in line with strategic and marketing plans)
  • Oversee program registration
  • Scheduling (leagues, tournaments, special events)
  • Update league and tournament results
  • Order, maintain, and inventory equipment/supplies
  • Coordinate facility contracts and rentals as directed
  • Order league and tournament awards
  • Coordinate/schedule officials for league games and tournaments
  • Collaborate with seasonal staff to ensure facilities are properly maintained
  • Submit program reports at the end of each season for distribution to councils, executive board, and membership
Office Support
  • As a member of a team, perform front office duties as needed
  • Answer phones and greet visitors, direct calls and people to appropriate staff or space, answer basic questions regarding Anchorage Sports programs
  • Complete computer tasks including, but not limited to: keeping files organized in the cloud, troubleshooting website or other software issues, working with support from web-based platforms to resolve issues
  • Maintain office supply inventory and keep list of standard items as needed
  • Process in-person payments for team fees, player fees, tournament fees, and other transactions
  • Assist with special projects as needed
  • Complete related tasks as requested
Executive Support
  • Provide support for the Executive Director as needed, including but not limited to:
    • Preparing agendas, packets, and resources for council and board meetings
    • Drafting, editing, and revising documents
    • Actively participating in strategic, business, and communications planning
Website, Social Media, and Newsletter Support
  • Post news articles to website, share on social media, and email to appropriate membership
  • Update website and social media as directed and in line with communications plan
Skills & Abilities Required:
  • Ability to reflect Anchorage Sports values in interactions and communications with others
  • Communicate with  members and the community with respect, compassion, and good humor
  • Superior ability to work within a team and see the value of a team while also working in a self-directed approach on specific projects
  •  Strong ability to think and act strategically
  • Ability to organize and prioritize work
  • Ability to be self-motivated and detail oriented
  • Strong commitment to both process and results
  • Ability to work in a dynamic environment and to deal effectively under pressure with frequent changes in priorities, delays, or unexpected events
  •  Ability to exercise flexibility, initiative, good judgment, and discretion
  • Demonstrated advanced oral, written, and presentation skills
  • Strong commitment to a relationship-based approach to work
  • Ability to project a welcoming and helpful approach to all requests for assistance or information
  • Ability to treat others with respect and consideration regardless of status or position
  • Ability to identify and resolve problems in a timely manner
Qualifications:

A minimum of 3 years of experience in a fast-paced office environment. Prior experience with nonprofit organizations and a Bachelor’s degree or equivalent work experience is preferred. Central to success is a person who is collaborative and flexible in his or her approach to work, has a desire to provide excellent service, and is open to improving skills to support our mission.

  • Willing to learn/shadow Anchorage Sports leadership
  • A writing sample will be required from finalists for this position.
NOTE:

Any description of work is a picture of the major responsibilities of a position at a given point in time. Jobs are dynamic and assignments/priorities may change. The primary purpose of this description is to outline and communicate key tasks and expectations for the position. This description does not imply or create a contractual relationship. Anchorage Sports is an at-will employer.